CE CEMS User Guide Simple help for everyday users
Log In Home
Start here

How to use CEMS without technical jargon.

This guide explains what each part of CEMS does, who should use it, and what to click first. If you can browse a website and fill out a form, you can use this system.

Easy language Step-by-step tasks Role-based help Project and activity joining

What CEMS helps you do

  • Keep records of beneficiaries, programs, projects, and activities
  • Track partners, donors, resources, staff, and volunteers
  • Join projects and activities if your role allows it
  • Submit feedback after participation
  • Review evaluation results and reports

Before you begin

These are the first things every user should know.

1

Sign in

Open the CEMS login page, type your email address and password, then click the sign-in button.

2

Use the left menu

The menu on the left shows the pages you are allowed to open. If you do not see a page, your role may not have access to it.

3

Keep your profile complete

Staff, Volunteers, and Beneficiaries need their own profile before joining projects, joining activities, or sending feedback.

Which role am I?

Your role decides what pages you can open and what actions you can do.

Super Admin

Can open all pages and manage users, roles, and all records.

Program Manager or Coordinator

Can manage most operational records like beneficiaries, programs, projects, activities, partners, donors, resources, locations, and staff.

M&E Officer

Focuses on evaluations, monitoring, and reports. Usually views operational records instead of managing everything.

Staff

Can manage own staff profile, view projects, activities, and locations, join work items, and submit feedback.

Volunteer

Can manage own volunteer profile, view projects, activities, and locations, join work items, and submit feedback.

Beneficiaries

Can manage own beneficiary profile, view projects, activities, and locations, join work items, and submit feedback.

Simple task guides

Follow these instructions when you want to do a common task.

Create your own profile

  1. Open your self-profile page from the menu or dashboard.
  2. If your profile does not exist yet, the system sends you to the create page.
  3. Fill in your details carefully.
  4. Click the save button.
  5. Return later and use the edit page if your information changes.

Join a project

  1. Open the Projects page.
  2. Select the project you want to join.
  3. If the page says you need a profile first, create it and return.
  4. Click Join Project.
  5. After joining, you can submit your feedback on the same page.

Join an activity

  1. Open the Activities page.
  2. Select an activity.
  3. Check the schedule, location, and details.
  4. Click Join Activity.
  5. After joining, use the feedback form if you want to share your experience.

Find a record quickly

  1. Open the page you need, such as Beneficiaries, Programs, or Locations.
  2. Use the search box for names, codes, or keywords.
  3. Use filters like status or type if available.
  4. Click View or Edit on the matching row.

What each menu item means

You do not need to memorize technical terms. Use this as a plain-language map.

Beneficiaries

People or groups being served by extension work. Use this page to add, update, search, and review beneficiary records.

Programs

Large initiatives or service areas. Programs usually contain projects.

Projects

Specific work under a program. Projects may have participants, timelines, budgets, and a location.

Activities

Actual events, sessions, or scheduled work items under a project.

Partners and Donors

Organizations or people who support your work through collaboration or contributions.

Resources

Equipment, materials, facilities, or other items needed to run programs and activities.

Locations

Places where programs, projects, or activities happen.

Staff and Volunteers

People who help run community work. Some users can manage their own profile here.

Evaluations and Reports

Pages for checking progress, results, and summary information.

Tips for non-technical users

These simple habits help avoid mistakes.

Check before creating

Before adding a new record, search first. This helps avoid duplicate entries.

Read the page title

The page title at the top tells you where you are and what type of record you are working on.

Use filters when lists are long

If a page shows many rows, use the filter tools to narrow down the results.

Save after making changes

If you edit a form, always click the save or update button before leaving the page.

Important: If you cannot open a page, this usually means your role does not include that permission. Contact your administrator or Super Admin if you think you should have access.

Quick help for common problems

Use these answers before asking for support.

I cannot join a project or activity

Make sure your own profile has been created first. Staff, Volunteers, and Beneficiaries must have their self profile before joining.

I cannot submit feedback

You usually need to join the project or activity first. After joining, return to the details page and use the feedback box.

I do not see the page I need

Your menu depends on your role. If a page is missing, ask your administrator to check your permissions.

I do not know where to start

Begin with your dashboard, then open the matching module from the left menu. If you are Staff, Volunteer, or Beneficiary, complete your own profile first.